eGrants uses online electronic signatures to record approvals on submitted projects.
Like a signature on a paper document, the electronic signature is a legally binding authorization that validates the user’s acceptance and approval of contracts, terms and conditions.
Generally, only managerial personnel in an Agency, such as a superintendent or director, have the authority to sign and submit legal documents.
Electronic signatures are secured and verified by the user’s unique login ID, password and special electronic signature privileges applied to the user account.
The ability to use an electronic signature must be assigned by the Pennsylvania Department of Education’s Office of Chief Counsel.
Before applying for an electronic signature account, your Agency User Administrator must create an eGrants account for you.
To apply for electronic signature privileges:
1. Obtain the form of resolution by contacting the grant contact person listed under the Grant Profile for the grant you are applying.
2. Have the governing body of your Agency (school board, board of directors or board of trustees) adopt the resolution identifying and authorizing a specific individual (superintendent, Executive Director, Director, CEO) to sign electronic agreements with the department.
3. After adoption of the resolution, have the resolution form signed by the appropriate board officers, attested to by the governing body’s secretary and signed by the authorized officer(s).
4. Send the fully executed resolution to:
Pennsylvania
Department of Education
Division of Federal Programs
333 Market Street, 7th Floor
Harrisburg, PA 17126