Grant Application Types > Basic Information
The eGrants system is designed for streamlined
creation of grant applications. A new grant application record
can be created with a single click of a Task button.
Before creating a new grant application, it is important
to note the different application types and the unique information stored
for them.
Original Grant Applications: First
Time Submissions
The main application created to apply for a grant is an “original” grant
application. Each grant application is assigned unique project
number for identification. After creating a grant application,
the Agency must provide answers for all questions and mark each section
of questions complete. When complete, the grant application
must be printed and signed or reviewed and approved with an eSignature. The
approved grant application is submitted electronically. If
paper signatures are used, the printed document also must be mailed to
the Program Office. The Submit Date is assigned, contract documents
are saved, and grant applications for the submission cannot be edited. Generally,
only one original grant application can be submitted by each Agency for
each grant and program year.
Original Grant Applications: Resubmissions
After an original grant application is reviewed, the Program Office may
request corrections or additional information. The original
grant application is returned to the Agency and changed to “in-process”
status for editing. The grant application must be completed,
reapproved and resubmitted. The resubmitted version becomes
the final document with the same project number as the original. The
original Submit Date is maintained along with the date and approval of
the resubmission. Grant applications may be returned and resubmitted
multiple times if needed.
Revisions
If a grant is revised because of allocation adjustments, a revision may
be issued. The revision contains the same questions and grant
information, but budget information may require changes. The
Agency must complete, approve and submit a revised grant application. The
“Revision” is based on the original grant application. The
original grant application number is used, with an identifier to indicate
the revision. Each new grant application revision is maintained
as a separate grant application record. After approval, the
revision becomes the final version for contract documents and PDE financial
records.
Amendments
If the text or conditions of a grant are modified, the Program Office may
issue a grant amendment. The Agency is responsible for addressing
the new questions or conditions, and creating a new “Amendment” grant
application. Amendments are based on the original grant application
and identified with letters (Amendment A, Amendment B, etc.). Like
revisions, amendment grant applications must be completed, approved and
submitted.
Consolidated Grant Applications
If a Program Office offers related grants, approved Agencies may be able
to create a consolidated grant application. Currently, the
Division of Federal Programs requires that all grants (Title I, Title
II, etc.) are managed as sub grants within a Consolidated Application. The
Program Office releases the “consolidated” grant to group the individual
sub grant applications as a single submission. Consolidating
grant applications helps streamline the review and awarding processes. The
consolidated grant application and its sub grant applications are reviewed
by the Program Office at the same time and awarding is decided for all
the grant applications as a group. The grant agreement and
related contract documents are created, identified and issued at the same
time.
Consortium Grant Applications
A Program Office may allow Agencies to work together as a consortium when
applying for grants. When consortium grant applications are
enabled, one Agency serves as the Consortium lead responsible for creating
and completing the grant application. The Program Office allocates
funding for consortium grant applications to the consortium lead, responsible
for distributing the funds to members. The consortium members
have access to the grant application information but cannot edit the record. Generally,
all consortium members must approve the grant application (electronically)
before the consortium lead can submit it for review. Members
of a consortium eligible to receive funding may not apply for the same
grant independently. Consortium leads may participate as recipients
of the funding allocation. An Agency that chooses to lead a
consortium effort as a “non-participating” member may be eligible to submit
an independent grant application.
For more information:
Creating a Grant Application
Create Grant Application > Step-by-Step
Program
Offices, Grants and Grant Applications
Viewing
Available Grant Information