Each time you create an application for funding from a grant, eGrants stores the new record as a grant application.
Grant applications are clearly identified by Program Office, program year, title and type.
Each grant application submitted by an Agency must comply with the terms, conditions and regulation governing the grant, as established by the Federal or State funding source.
For most grants, approved Agencies can submit only one original grant application, identified by a unique project number.
PROGRAM AVAILABILITY: Each Program Office releases grant programs based on a given program year (2013-2014, etc.). Some grant programs are available on an annual basis and require a new application each year. Agency eligibility for each program and application periods vary for each program year.
DIVISION OF FEDERAL PROGRAMS: Individual programs are consolidated. You must create a project for the “Consolidated Application” before selecting and creating projects for its subprograms (Title I, Title II, etc.). The procedures are identical for creating projects; however, the consolidated application must be created first. Additional steps are needed to select and create subprojects. Refer to “Managing Consolidated Projects” for more specific information on creating projects for the Division of Federal Programs (and other consolidated projects).
Grant application vary based on the grants for which they are created. The grant application record created in eGrants manages all the components needed to process the grant application. After it is created, the grant application record contains:
Grant Information Selecting
and Viewing Grant Applications
The grant application is linked to the
Program Office, the program year and the specific grant for which it was
created. All date ranges and settings established for the grant
are applied to the grant application as it is processed through the system.
Agency Information Viewing
and Editing Grant Application Contact Information
The grant application record contains
information about the Agency applying for the grant, including the Agency
details, contact person(s), assigned allocations, buildings and other
qualifiers. For consortium applications, the grant application
record manages details for all Agencies submitting the application as
a consortium.
Questions and Answers (Narrative Format) Answering
Grant Application Questions
Most grants contain one or more areas
and sections of questions designed for entry of answers in narrative format. The
questions provide Agencies with an opportunity to describe the funded
programs, provide detailed demographic information about their pupils
or participants, and enter their justification and qualifications for
consideration. The Agency’s individual answers to each of the
questions are maintained in the grant application record.
Questions and Answers (Budget Format) Answering
Grant Application Questions
One or more sections of grant questions
may require the Agencies to submit information about budget expenditures
related to the grant. The Agency’s individual answers to the
budget questions and related calculations are maintained in each grant
application record.
Contract Agreements Generating
Contract Documents
An Agency’s application for a grant
must be accompanied by a legally binding set of reports, generated by
Grant Builder. The main Contract Agreement contains all signatures
and electronic signatures applied as the grant is prepared, submitted,
reviewed and approved. Appendix A contains standard terms and
conditions of the contract. Appendix B includes all questions
and answers. Appendix C contains special payment terms and
conditions. Additional appendices may be generated as needed
for the grant. Printing is controlled throughout the grant
application’s processing cycle, and the last approved version becomes
the legally binding document. Each page of each document is
printed with grant and grant application information.
Authorization and Signature Records Applying
Authorized Signoffs
All signatures and authorized sign-offs
are collected as the grant application is created, approved and submitted
by the Agency. All Program Office authorized sign-offs are
appended to the grant application during the review process.
Review Records
In accordance with the regulations established
by the Federal or State funding source, the Program Office must review
each grant application to determine the Agency’s qualification for the
funding and compliance with the grant objectives. Several levels
of Program Office review may be required. In addition, competitive
grants also may require a review by peer Agencies. All review
results, scoring, reviewer comments and final determinations are maintained
with each grant application record.
Note that your Agency may have access to view information for several Program Offices; however, your Agency may not be approved to qualify for all its grants. To request access to view Program Office information, contact your Agency User Administrator or Bureau Administrator. To request approval to apply for a released grant , follow the instructions for Register for Agency Approval.
If you find information on a grant for which you may be eligible, open the grant to view its details. Use the Agency Register option to submit a request to the Program Office to be added to the Approved Agencies list and receive permission to apply for the grant.
For more information:
Grant Application Types > Basic Information
Create Grant Application > Step-by-Step
Program Offices, Grants and Grant Applications
Viewing Available Grant Information
Managing Consortium Grant Applications
Managing Consolidated Grant Applications