The system applies a Submit Date.The final step in the application process, the Submit action presents the grant application to the Program Office in its final form.
For most programs, the Submit step is combined with a single Authorized Signoff, to be performed by the Agency user responsible for approving the application and signing the agreement. However, if the grant application workflow includes multiple signoffs, the Submit action is available only on the last step.
The Submit action is required for all grant applications. If electronic signatures are used, no further action is required. If printed signatures are used, the contract documents are printed, signed and mailed.
When an Agency user submits a grant application:
The system applies a Submit Date.
The grant application is secured in read-only format. No
further changes can be made to the current submitted grant application. If
corrections are required by the Program Office, the grant application
is returned and must be resubmitted.
The final versions of all contract documents are
generated and forwarded to the Program Office.
The Program Office scans all signed paper documents
(when applicable) and attaches them to the grant application record.
SUBMIT DATE: The Submit Date becomes the starting date for all contract periods, allocations, legal agreements and financial terms of the grant. The original submission date carries forward and may apply to subsequent revisions, amendments and resubmissions.
CONSORTIUM SUBMISSIONS: The lead member of a consortium project is responsible for submitting the application on behalf of participating consortium members. Authorized signoff by consortium members is required before submission. Only the lead member is responsible for signing the Grant Agreement and submitting the grant application.
CONSOLIDATED SUBMISSIONS: For consolidated grant applications with multiple sub grant applications, each sub grant application must be submitted individually. The submission date of the consolidated grant applicationt establishes the starting date for contract periods, allocations legal agreements and financial terms of the associated sub grant applications.
RESUBMISSIONS: If the Program Office returns a grant application for corrections or additional information, the grant application returns to “In-Process” status. The grant application must be edited, affected sections must be marked complete, all signoffs must be applied and the project must be resubmitted.
For more information:
Submit Grant Application > Step-by-Step
Selecting and Viewing Grant Applications