Required Contract Documents > Basic Information

All grant applications for all Program Offices require the preparation of at least four documents that record the agreement, the terms and conditions, the application and payment terms.

Contract documents are prepared and managed by the Pennsylvania Department of Education’s Office of Chief Counsel.

Contract documents generated for a grant application include:

Grant Agreement
The main legal document for each grant, the grant agreement contains the basic details for the grant as advised by the Office of Chief Counsel.  It retrieves the program year, grant name, agency name and awarding amounts.  The grant agreement contains two sections for authorized signatures, either in electronic or printed form.  Generally, page one contains Agency signatures, electronically affixed or physically signed.  Page two contains electronic Bureau and Department signatures.  One signed grant agreement is required for each approved grant application.  If terms of the grant application are modified, the grant agreement is updated and replaces the previous version.

CONSOLIDATED PROGRAM DOCUMENTS:  Generally, the Grant Agreement is generated only for the Consolidated Applications.  The agreement applies to all sub grant applications included in the consolidated application.  After all sub grant applications are completed, the Grant Agreement can be approved, generated and submitted for the consolidated applications.

  Grant Agreement:  Appendix A – Program Terms and Conditions
Appendix A is printed with the grant agreement.  It includes any terms and conditions entered for the contract, as provided by the Office of Chief Counsel.  Grant and grant application identification information are appended to each numbered page of the document.

CONSOLIDATED GRANT DOCUMENTS:  Generally, the Grant Agreement, Appendix A is generated only for the Consolidated Application.  The agreement applies to all sub grant applications included in the consolidated application.  After all sub grant applications are completed, the Grant Agreement can be approved, generated and submitted for the consolidated applications.

Grant Agreement:  Appendix B – Narrative and Budget Summary
After a grant application is submitted, a final version of the narrative and budget summary is printed.  The entire document must be maintained and attached to the eGrants grant application record in PDF format.  Grant and grant application identification information is appended to each numbered page of the document.

CONSOLIDATED GRANT DOCUMENTS:  After each sub grant application in a consolidated grant is complete, Grant Agreement, Appendix B can be generated for viewing only in draft format.  After all sub grant applications are completed, the consolidated application must be approved.  The Appendix B sections of all sub grant applications are verified and appended to the consolidated application and submitted to the Program Office.

Grant Agreement:  Appendix C – Payment Terms, Responsibilities and Contact Information
Appendix C contains standard payment terms and conditions entered for the contract, as provided by the Office of Chief Counsel.  Grant and grant application identification information is appended to each numbered page of the document.  For consolidated grants, Appendix C is generated only for the consolidated application.

Grant Agreement:  Additional Appendices as Needed
Additional areas added to a grant application by the Program Office can be generated as separate appendices of the Grant Agreement when needed.  Grant and grant application identification information is appended to each numbered page of the document. 

For more information:

Generating Contract Documents

Document Generation > Basic Information

Generate Documents > Step-by-Step

Creating a Grant Application

Selecting and Viewing Projects

Completing the Application

Applying Authorized Signoffs

Submitting Grant Applications