in the row
to view full details for a grant application. The
Grant Application Detail
screen appears.You are ready to sign and submit a grant application when the application status is In Process, workflow step is Signoff and Submit.
Only users with the Authorized Signoff role can perform a signoff.
To approve a grant application by printing, signing and mailing paper documents:
1. Verify the Program Office in the upper right corner. To change the program office, click the link to open the Select Program Office window. Click SELECT beside a Program Office.
2. Verify the Program Year in the upper right corner. To change the year, click the link to open the Select Program Year window. Choose a new year and click OK.
3. From the main menu, click Grants Management. The dropdown menu appears.
4. Click Grant Application Summary. The Grant Application Summary screen appears.
5. Click the arrow beside a grant name to expand its group and view all grant applications currently in-process.
6. Click
the Select icon in the row
to view full details for a grant application. The
Grant Application Detail
screen appears.
7. Verify that all the sections of questions are marked complete. A blue checkmark appears beside each section name in the left pane of the screen.
8. In the Authorized Signoff pane on the right side of the screen, click Contract Signoff. The Authorized Sign-off screen appears.
Two selection tabs are displayed:
Pending
Authorized Signoff
All signoffs required for the current grant
application are listed.
Completed
Authorized Signoff
All signoffs that have been completed for the grant
application are listed.
9. If your authorized signoff is required, the Signoff button is active. Click the Signoff button. The Authorized Signoff Detail screen appears.
If you are not approved for electronic signoff, the Printed Signature button appears.
NOTE: If you are required to review contract document or other documents before Signoff, the Generate Documents button will appear. Click Generate Documents to create PDF copies of the documents. View each document and click the authorization checkbox to continue.
10. Click the Printed Signature button. The Authorized Signoff window appears.
11. Verify that the information in the identification fields is correct. The contract documents print with a blank line for the entry of the signature. The name to appear below the line can be edited if the documents are physically signed by another person (other than the current user).The name must be the Agency’s approved signatory.
Agency |
Read Only |
The correct name of your Agency appears for reference. |
Program |
Read-Only |
The correct name of the Program appears for reference. |
Name |
Text |
Type the full Name of the approver, as it will appear on the Grant Agreement. |
Title |
Text |
Type the full Title of the approver, as it will appear on the Grant Agreement. |
12. The verification checkbox indicates that the information is correct. Click the checkbox to verify.
13. After the box is checked, the Agree button becomes active. Click the Agree button to apply your authorized signoff. Click Cancel to exit the window without applying the signoff.
14. The Authorized Signoff Summary window displays your signoff in the grid in the Completed tab in the Authorized Signoff screen. Click Back to Grant Application Detail to return to the Grant Applicationt Detail screen.
15. In the Documents pane on the right side of the screen, click Reporting.
16. In the Generated Reports grid, click the PDF icon to open and print each report.
17. Review all contract documents and sign the Grant Agreement.
18. Mail the documents to the Program Office.
For more information:
Apply Authorized Signoff > Before You Start
Signoff with Electronic Signature > Step-by-Step
View Authorized Signoffs > Step-by-Step
Selecting and Viewing Grant Applications