in the row
to view full details for a grant application. The Grant
Application Detail screen appears.You are ready to sign and submit a grant application when the application status is In Process, workflow step is Signoff and Submit.
Only users with the Authorized Signoff role can perform a signoff.
Only users with Electronic Signature privileges can apply an electronic signature. See Applying for an eGrants Account.
To signoff a project using an electronic signature:
1. Verify the Program Office in the upper right corner. To change the program office, click the link to open the Select Program Office window. Click SELECT beside a Program Office.
2. Verify the Program Year in the upper right corner. To change the year, click the link to open the Select Program Year window. Choose a new year and click OK.
3. From the main menu, click Grants Management. The dropdown menu appears.
4. Click Grant Application Summary. The Grant Application Summary screen appears.
5. Click the arrow beside a grant name to expand its group and view all grant applications currently in-process.
6. Click
the Select icon in the row
to view full details for a grant application. The Grant
Application Detail screen appears.
7. Verify that all the sections of questions are marked complete. A blue checkmark appears beside each section name in the left pane of the screen.
8. In the Authorized Signoff pane on the right side of the screen, click Contract Signoff. The Authorized Sign-off screen appears.
Note that if you are signing off a consortium grant application, you will click Consortium Member Signoff. If you are signing off as a thrid party, you will click Third Party Signoff.
Two selection tabs are displayed:
Pending
Authorized Signoff
All signoffs required for the current project are listed.
Completed
Authorized Signoff
All signoffs that have been completed for the project are listed.
9. If your authorized signoff is required, the Signoff button is active. Click the Signoff button. The Authorized Signoff Detail screen appears.
NOTE: If you are required to review contract document or other documents before Signoff, the Generate Documents button will appear. Click Generate Documents to create PDF copies of the documents. View each document and click the authorization checkbox to continue.
If you are authorized to apply an electronic signature on behalf of your Agency, you can choose Electronic Sign-off or Print, Sign & Mail. Both buttons will be activated.
10. Click the Electronic Signature button. The Electronic Signature Verification window appears.
11. Verify that the information in the identification fields is correct. If the information is not correct, click Cancel and contact your Agency User Administrator.
Agency |
Read Only |
The correct name of your Agency appears for reference. |
Program |
Read-Only |
The correct name of the Program appears for reference. |
Name |
Read-only |
Your full Name, as it will appear on the Grant Agreement, is displayed. |
Title |
Read-only |
Your full Title, as it will appear on the Grant Agreement, is displayed. |
12. The first verification checkbox indicates that you have reviewed the contract agreement, terms and conditions and payment terms for the submission. Click the checkbox to verify.
CAUTION: An authorized signoff is equivalent to a legal signature on a printed document. Be sure to read the documents before verifying.
13. The second verification checkbox indicates that you agree to all the terms and conditions contained in the agreements. Click the checkbox to verify.
CAUTION: The authorized signoff constitutes a legally binding agreement when you complete the window.
14. After both checkboxes are checked, the Agree button becomes active. Click the Agree button to apply your authorized signoff. Click Cancel to exit the window without applying the signoff.
15. The Authorized Signoff Summary window displays your signoff in the Completed Authorized Signoff grid.
Click Back to Grant Application Detail to return to the Grant Application Detail screen and submit the grant application.
Select any main menu option to exit the screen without submitting the grant application.
For more information:
Apply Authorized Signoff > Before You Start
Apply for Electronic Signature Privileges > Step-by-Step
Signoff with Printed Signature > Step-by-Step
View Authorized Signoffs > Step-by-Step
Selecting and Viewing Grant Applications